Network-wide standards
Use approved recurring checklists and inspection formats across the group while retaining a clear record for each location.
FRANCHISE MANAGEMENT SOFTWARE FOR GYMS
Franchise management software for accountable gym operations.
ClubPilot helps gym franchise and multi-location leaders coordinate maintenance, inspections, monthly manager work, approvals and local marketing plans. Give every club a consistent operating rhythm while preserving local ownership and access to assigned locations.
30 days free · No card required · Set up your own workspace.
SEE THE WORKING PRODUCT · 0:25
Approval centre
Review equipment requests, refunds and submitted marketing plans with the context for your next decision.
Recorded in ClubPilot using fictional demo data. Screen layouts may change as the product improves.
WHAT CHANGES
Less chasing. Clearer ownership. Better follow-through.
Role and location boundaries
Separate the work of franchisees, club managers, area leaders, administrators, Accounts and group ownership.
Exceptions before anecdotes
See overdue actions, recurring faults and incomplete evidence without asking every operator for another spreadsheet.
A PRACTICAL START
Gym franchise management software: how the workflow works
ClubPilot sits beside membership, billing, booking and access-control platforms. It controls the operational hand-offs those systems usually leave to email, chat, spreadsheets and memory.
- 01Map the network
Confirm the business group, locations, roles, approval thresholds and workflows that should be standardised.
- 02Prove one operating cycle
Pilot recurring work, maintenance and inspections with a small representative group of locations.
- 03Expand what works
Refine the rules, train the next cohort and add integrations only when the operating value is clear.
ILLUSTRATIVE REPORT
One standard, with a clear owner at every club.
Use the same operating expectation across the network while keeping the local report, review and next action clear. This is an illustrative handover, not a customer result.
Try the different roles in the demo| Group expectation | The agreed monthly manager checks and inspection routine apply to the relevant clubs. |
|---|---|
| Club responsibility | The manager records progress, exceptions and supporting details for their location. |
| Area review | The assigned leader checks missing evidence and decisions needing approval. |
| Follow-through | The responsible person records the action and outcome so the next review starts with the history. |
Follow a repair across the network
A club manager logs the fault and evidence. An authorised leader reviews the proposed action and cost. The assigned owner records progress and supplier details. Leadership can review overdue work and the evidence supporting completion across its authorised clubs.
Keep group standards and local responsibility together
Use agreed monthly manager routines, walkthroughs and local marketing reviews while keeping the responsible club and person clear. Area leaders can focus on exceptions and decisions that need their involvement.
Define the full franchise buying brief
ClubPilot's focus is gym operations. If your brief also includes franchise sales, royalties, agreements, training or membership transactions, confirm the separate systems and capabilities required. Existing exports and any proposed integrations should be reviewed during setup.
Practical guides for your team
Australian gym software buyer's guide
Compare membership, gym operations and wider franchise management requirements.
Multi-location gym operations checklist
Map standards, roles, evidence and approvals before expanding the rollout.
Free gym inspection checklist
Give club managers and area reviewers a shared preparation and follow-up guide.
Built from real club experience
See how feedback from club teams helps shape ClubPilot’s maintenance, ClubWalk and monthly routines.
PRACTICAL ANSWERS
Gym franchise management software: before you add another system.
ClubPilot starts with the operating problem, not a forced platform replacement.
Is this suitable for several clubs owned by one group?
Yes. The same location and role controls support a multi-club business as well as operational work within a franchise network. Set up the people, clubs and responsibilities around the way your business operates.
Can we keep a common standard while managers own their local work?
Yes. Administrators maintain the agreed recurring work, while managers complete their assigned responsibilities. Area and group leaders can review the relevant records, exceptions and follow-up across their authorised locations.
Does ClubPilot manage royalties and franchise agreements?
ClubPilot's focus is gym operations: maintenance, checks, inspections, approvals and local marketing follow-up. Include royalties, agreements, franchise sales and any other network requirements in your buying brief and confirm which separate systems will handle them.
Do all locations need to move at once?
Start with a representative group and check the workflow through an operating cycle. Confirm access, responsibilities and onboarding before expanding to more clubs. Keep the existing membership and finance systems in place while assessing any integrations separately.
BUILT AROUND YOUR GROUP
Start with one operational problem worth solving.
Documents, business rules and feedback can teach ClubPilot how your group works. Additional workflows, reports and integrations can be scoped as the value becomes clear.
Australian developed. Shaped by real club work.
Callan builds ClubPilot with practical feedback from Leah, a gym operations manager, and the teams using it. Maintenance, inspections and monthly responsibilities shape what gets improved.
Meet the people behind ClubPilotConsidering a founding place?
See who the founding offer suits, what is included, how onboarding works and the agreed scope of minor edits.
Explore the founding-partner offer